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Job Title: Office Manager
Reports To: Director of Finance and Administration
Status: Full-Time
Salary: $37,000 – 45,000 a year (depends on experience)
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Organization Background
OIC of South Florida, Inc. (OIC-SFL) is a community-based leader in providing quality self-help skills and employment opportunities for disadvantaged and underemployed residents; thus, assisting them to become self-sufficient and productive members of society. Its work is accomplished through three divisions: Workforce Development, Youth and Families, and OIC Strategic Integration.

Position Summary
The Office Manager is responsible for processing bi-weekly payroll in the ADP EZ Labor and Resource System, supporting recruiting functions, benefits administration, and staff engagement. The office manager will take a lead role in facilities management, vendor relations, and supporting risk management activities. As part of the finance team, the Office Manager is a key position in supporting the administrative infra-structure of the organization.

Essential Duties and Responsibilities
• Review timesheets and process bi-weekly payroll utilizing ADP platform
• Maintain employee records in ADP in a timely manner and maintain employee files
• Communicate all payroll related information to staff
• Complete benefit payments and 403(b) contributions
• Manage Sunshine Fund and organize staff acknowledgment and events
• Coordinate and support OIC facility requirements and office equipment
• Manage central filing system including archives and vendor files
• Negotiate and maintain contracts with outside vendors
• Order and maintain office supplies and inventory
• Coordinate with insurance broker to maintain policies and certificates of insurance as needed
• Participate in administrative staff meetings and attend other meetings and seminars
• Perform other related duties as required and assigned

Preferred Qualifications:
• Bachelor’s Degree and, five years of progressive experience in the core functions of the position: payroll, human resources and office management
• Proficient in Word and Excel
• Excellent time management skills
• Ability to work under pressure
• Ability to work independently and as a team
• Minimum of 1 year experience processing payroll with ADP system(s)

Desired Competencies:
• Strong Work Ethic - actively works to influence events to achieve goals; completes multiple important projects
• Strong Technical Ability - strives to continuously build knowledge and skills; shares expertise with others
• Time Management – adheres to deadlines; manages multiple priorities effectively; prioritizes tasks for maximum production; reacts well under pressure
• Written and Oral Communication-- writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; listens and gets clarification; responds well to questions
• “Can Do” Winning Attitude-- adapts to changes and excels in those circumstances; handles stressful situations to create positive outcomes; willing to overcome obstacles to get the job done
• Team player – must work collaboratively with all staff, maintain positive communication with staff and vendors, and support the efforts and members of the finance and administrative team.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Must possess the ability to walk, sit, and stand for periods of time as well as the ability to speak and hear

Contact Information
Qualified applicants should email their resume and cover letter to Human Resources at hr@oicsfl.org

OIC-SFL is an Equal Opportunity Employer

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