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• Perform monthly/annual and financial reporting, GL reconciliations, cash management, and project reporting as needed.
• Report to lender and investor partners per agreements
• Prepare accurate reports for the President as requested
• Assist with annual preparation of budgets as needed
• Assist as needed with asset management and financing applications
• Supervise and participate as needed with accounting staff for functions such as billing, accounts payable, accounts receivable, payroll.
• Provide overall financial accounting support, including financial reporting, financial audit support, financial analyses
• Ensure accounting/financial standards are maintained. Provide audit support to outside auditors during the year end and interim financial audits
• Post tenant payments by recording checks and electronic deposits.
• Maintain the entry, tracing and maintenance of appropriate records regarding all receivables.
• Prepare month end reconciliations.
• Reconcile and maintain chargeback claims.
• Process credit memos ensuring proper approval is obtained.
• Post revenues.
• Update receivables by totaling unpaid invoices
• Verifies validity of account discrepancies by obtaining and investigating information.
• Contact bank to correct deposit discrepancies and make proper adjustments.
• Yearly CAM reconciliations.
• Review all incoming move-in files and approve correct/complete files, otherwise obtain corrections.
• Process all move-out files, assure files are complete and obtain missing documents if needed.
• Process deposit refund checks for move-outs.
• Follow-up on delinquent rents and other outstanding balances.
• Assist managers with proper preparation of 3-day, 30-day, or 60-day notices.
• Verify file before starting legal proceedings.
• Contact attorney to start legal proceedings. Respond to questions and clarify information before, during and after the legal process.
• Negotiate settlement while attorney and manager are in court.
• Send files to collection agency. Follow-up on status and negotiate pay-off.
• Load new properties in Appfolio.
• Set up new managers in Appfolio.
• Assist new managers with banking and correct errors.
• Participate in weekly staff meeting and report on balances, upcoming renewals, legal status.
• Special assignments as they arise.

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